Prerequisites before visitor operations of an event begin

Before visitor operations begin, the legal requirements for holding the event must be met and the necessary safety measures must actually be operational. A permit that has been granted or a completed safety inspection alone does not guarantee this operational readiness.

What changes with admission

With admission, the situation changes fundamentally: a prepared event area becomes an operating area in which visitor movements, technical installations and organisational processes must be safely controlled at the same time.

What to check before opening

Before opening, it must therefore be checked whether binding conditions have been implemented, required inspections completed and existing defects remedied or taken into account in a legally and professionally permissible way.

Available safety functions

The intended safety functions must likewise be available. Depending on the event, this includes staffing of responsible positions, working communication channels, usable escape and rescue routes and the readiness for use of the required safety infrastructure.

What matters is actual operational readiness at the time of admission.

Information for event management

For this, the responsible event management needs reliable information about the condition of the event area and the operational capability of the intended measures.

Internal release and official permit

A documented internal release can make this decision traceable. However, it does not replace an official permit or release required by law.

Responsibility during operation

Responsibility does not end once visitor operations have begun. Changes in visitor numbers, weather, technical availability or the hazard situation may require additional decisions and measures.

Conclusion

Starting visitor operations is an operational decision point. It requires that the event is legally permissible, organisationally prepared and actually operational with regard to the necessary safety measures. Safety responsibility then continues throughout the entire operation.

More on this: Acceptance of an open-air event and responsibility during operation.

Note: research status 8 November 2026. General orientation; the statements have not been checked against originals. Not legal advice: the respective state law and the conditions in the individual case are decisive; in case of doubt, the competent authorities and specialists decide. No function, response time or certification of MOVETOS OPS is promised.